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Aug 21

Written by: hl2admin
8/21/2012 3:17 PM  RssIcon

  MONTHLY NEWSLETTER, AUGUST 2012  
Message From Management  
   

 

August is upon us already with the busy season about to begin for most businesses. July has been particularly busy here at CFL with the release of the Version 4.50 of HAIRLINK.

Until next month, I wish you a prosperous month ahead.

Devendra Patel [BE(Elec), ME(E&E), MemIEEE, Mem NZSA]
CEO, Computer Fanatics Limited

 
In This Issue
Database Maintenance
Monthly Special
 
Tip 1
Tip 2
Version 4.5 Available

 

 
 
  Database Maintenance  
   

Because your database is updating and changing all the time, it is highly recommended that regular maintenance is performed. We provide an annual database maintenance service that includes a yearly maintenance as well as 2 FREE database repairs (excluding viruses) throughout the year. All maintenance is performed by one of our database experts and will keep your database running as quickly and efficiently as possible.

This service will be performed during business hours at a pre-arranged time. It will require all users to exit the system, and under ideal conditions, should take 60 to 90 minutes.

  
 

For businesses that cannot afford to close during business hours, a pre-arranged after-hours service can be arranged (similar to updates) at an additional fee.
 

 
 

This service is highly recommended but not mandatory. It is not dissimilar to your car being serviced. Without this service in cases of database corruption any and every event on your database will still be addressed by experts but you will have to pay for costs as incurred. Some of these issues could be minor taking only an hour or so, and others could incur costs in the thousands if it is serious. We suggest that you consider this option seriously and make your own informed decision. For larger businesses we recommend that the Management Team documents any such decision.

 
 

 

 
 

Email sales@cfl.co.nz for more information or to purchase the service.
 

 
 

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  Monthly Special  
       
 

HP T5550 Thin Client - $350+GST

Need an extra workstation to put in a spare room or office? The HP T5550 Thin client is a great way of adding workstations to your network at minimal cost.

Specifications

Microsoft® Windows® Embedded CE 6.0 R3 operating system
VIA Nano u3500 superscalar 1 GHz processor for great performance

1 GB System memory (128 MB reserved for video)
512 MB Flash memory

Includes one parallel, one serial, two PS/2, and six USB 2.0 ports (two in back, two in front, and two in secure USB compartment

Built in dual monitor support (DVI-I and DVI-D native, with DVI-I-to-VGA adapter included

 
  OPTIONS:

HP 19” LCD Monitor $235+GST

HP 22” LED Widescreen 16:9 Monitor $265+GST

 
 

To order one of these thin clients please email mary@cfl.co.nz.

 
 

CFL Engineer's (or engineers') time for installation and setup will be billed as incurred at our standard hourly rate. Please check your system compatibility. No refunds, no returns. Offer is only available to NZ clients until 31 August or while stocks last.

 

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  Tips 'N' Tricks  
   
TIP #1: Batch Billing
     

This function allows you to backdate or 'batch' bills to a selected date. This is used particularly for entering invoices into a previous month so they appear on the previous month’s statement. If you have the set up option 'Auto Post Invoices in Batch Mode' ticked, then bills do not need to be posted as they will be finalized when a payment is selected on the billing screen. To enable batch mode follow the steps below.
 

 

1. Click on the ‘Bill’ button.

2. Click on the ‘F9: Special Func’ button and then on the ‘F9: Batched’ button.  The ‘Batch Mode Options’ window will open.

NOTE: To quickly open the ‘Batch Mode Options’ window just press ‘Alt B’ on the keyboard.

3. Select the ‘Date’ that you wish to make batch bills for. 

4. In the ‘Staff to Make Batched Bills For’ field, enter the staff id of who the bills are for. 

5. In the ‘Your ID for Locking Batch Mode’ field, enter the staff id of the staff member who is actually entering the bills. 

7. Click ‘Yes’ to turn batched billing on. A red box will appear at the top of your screen with the date that will be on all bills put through in this mode.

8. Create a new bill as normal.

9. Before you start entering the items on each bill a window will allow you to change the batch date. Ensure the date selected here is correct and click ‘Accept’

NOTE: The date change window can be disabled in setup. Go to ‘Options | Setup | Bills | Batch Mode |’ untick ‘Change Date on every Batch Invoice’.

10. Enter the items onto the bill and select ‘Payment’ to finish the bill.

11. Once the bill has been finished, a client search screen will appear for you to make the next batched bill.
 
12. Once you have finished making the batched bills for that day, you will need to turn batch mode off.

13. Click on the ‘Bill’ button.

14. Click on the ‘F9: Special Func’ button and then on the ‘F9: Batched’ button. This will open the ‘Batch Mode Options’ window.

15. Select ‘Yes’ to turn ‘Batch Mode’ off.

 

 

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TIP #2: Posting Batch Bills
     

When you create a batch invoice and finish it with a payment method, depending on your setup options, the invoice may not be 'posted' to the account and will stay in unfinished bills. To finalize or post the invoice you need to use the post/print invoices function from the billing menu.

1. Click on the ‘Bill’ button.

2. Click on the ‘F9: Special Func’ button and then on the ‘F9: Batched’ button.

3. The ‘Batch Mode Options’ window will open. Click on the ‘Post Invoices’ button.

4. Select the invoices you wish to post. There are a number of ways that you can post the bills.

5. At the top of the ‘Post Batched Invoices’ window in the blue panel. A message will inform you how many invoices you are about to post.

6. Once you have chosen the bills you wish to post click ‘F12: Accept’.

 

NOTE: The easiest way to find bills is by their batch date. For example you want to post all invoices from July select Range By: 'Batch Date', From Date: 1/07/12 and To Date: '31/07/12'. Alternatively if you only want to do one invoice Select Range By: Invoice Number and enter the invoice number in both following fields.

 

 

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  Version 4.5 Available  
   
 

As you should now be aware, Version 4.5 is available for upgrade. Before you book an upgrade please make sure you have read and understood the update notes available here.

     
 

To request and upgrade please contact the helpdesk.

 
     
 

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  P2P Limited  
   

Would you like to send Monthly Newsletters like this one to your clients? Check out the P2P Limited website as well as this link to see how you can integrate Hairlink with your website and send HTML emails like this one. The website can also let your clients log on to check reminders, account balances, bonus points, appointments and much more

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  www.hairlink.co.nz
P.O. Box 34589 Birkenhead, Auckland 0746, New Zealand
21 Barrys Point Road, Takapuna, Auckland 0622, New Zealand
 
     

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